Someday Is Not a Day in the Week Review

It'due south easy to wake upwards, check the tasks marked for today and get stuck in with your well-nigh urgent and important duty. What'due south harder is taking a big picture wait at your task list. Who can exist bothered with that? Surely that's an hour you lot'll never get back?

Nope!

You lot've got a agglomeration of tasks marked for after, or pending someone else'south actions. And so, when's 'anytime'? What'south waiting the next activeness?

You tin can exist so focused on putting out fires and setting priorities that y'all leave half of your tasks sitting somewhere out of sight, which is the sort of behavior that stops yous from hitting your goals and finally getting round to the work that matters.

With a footling help from GTD, and inspiration from a number of task direction systems, I've put together a quick, actionable guide on conveying out a weekly review on your productivity. Do this every calendar week, and you lot're sure to stay on top of your game.

Reset your life to zero

Do a reset on your life by processing all your inboxes. This means yous can commencement the next week fresh, and not take any tasks hanging over that could be processed and actioned.

Email inbox: Y'all don't want to be going through a thick wad of emails first affair Monday. Get your emails down to zero by processing whatever action items into your inbox, replying to anything that needs a response, and archiving everything that doesn't need activity (or has already been added to your to-do listing or replied to). The best app for lightning-fast inbox processing is Inbox by Gmail, which you tin can read more than about in my total guide to e-mail productivity.

Evernote inbox: If you've ready Evernote upward properly, you lot should take an inbox ready upward as the default location for all new notes. If you're anything like me, it'll be a bunch of Untitled Quick Notes without tags. Tag them, championship them, move them to the right notebook.

To-exercise list inbox: Every to-practice list has two overarching sections: an inbox, and a department for processed items, with priority and tags. Get everything from your inbox into the second department by moving it into the right project, prioritizing it and tagging it properly.

A quick note on inbox processing: depending on your line of work, you inbox could exist in a few different places. Anywhere you fill up with unstructured content over the grade of the week is an inbox. For me, that's Pocket, Evernote and Inbox by Gmail.

If yous have 1, bring up your weekly goal list. It's likewise much to go over in this quick-first guide, merely I'd highly suggest reading this weblog postal service on the topic.

Next, bring upwardly your done listing. Depending on what kind of checklist app yous employ, there'll be different ways to do this. I apply TaskPaper, and that pushes all tasks marked @done to a new category at the bottom of the page called 'Archive'. You can become the aforementioned result on Wunderlist or Todoist by borer 'Prove completed tasks', for example.

Finally for this bit, you need to collect your loose papers, items from various apps and general miscellaneous material. Procedure them into your to-practise listing, or annal them if they're not actionable. For me, the only applicable content left over here is from my paper notebook that I capture ideas and to-do listing items in while I'm waiting.

Update your lists

After processing from your various sources into your inbox, brand certain you've got everything y'all've already washed checked off. Mark anything 'waiting' if you're waiting on someone else's activeness, and write next actions for bigger inbox tasks before processing them into the correct project.

Next, procedure your upcoming tasks. Check your agenda, and see if anything you've got upcoming for the side by side calendar month needs next actions. Process these into your to-exercise list and make certain the calendar event times are yet correct.

It's time to follow up and find out the status on tasks you lot're waiting for other people's deportment on. Pester them if you lot have to. It's a terrible feeling to have a to-practise list total of items tagged 'waiting' and going nowhere.

Looking at your weekly goal list, now add next actions for every goal to make sure you're going to stay in the swing of making progress. Update these projects with whatsoever new material you've gathered in the previous week and go everything linked together.

Check back through and brand sure you've actually completed the necessary steps in your weekly process checklists and washed list. Let'south face information technology, the further away these get, the less probable you are to go dorsum and address and pending problems, so get it over and done with now.

Look to the future

It'southward and then easy to marking a job as 'anytime', but what happens when y'all take to get and prioritize it? In my case, 'anytime' tin exist as good as 'never'. Snap yourself out of it and give your 'anytime' tasks a priority, notwithstanding low information technology might exist.

A week of difficult work can mean you had besides much to practice for a good onetime capture session (also known charmingly as a encephalon dump). Take this chance to capture new ideas, projects, risks, and schemes to your inbox!

At present you've gone through a weekly review, and worked with your own systems for the by hour or so, you lot've got to ask yourself an important question: was this process optimized?

If the inbox processing phase took you forever, information technology could be because you're storing cloth in too many different apps. A quick solution is to zap all incoming content to one place using any number of different Zapier integrations.

Are you taking too long getting items from your paper notebook to your digital i? How most using Evernote'southward scanner app or OneNote's amazing image-to-text characteristic to apace rip handwriting into your figurer.

The best style to go it done: a weekly review checklist

In truthful Process Street style, I've put together a checklist for you to run through to make sure you've hit every touchpoint and left zippo hanging over 'til next week.

Pro Tip: Utilise Process Street to assign information technology to yourself every calendar week and get on track

This brings me to the end of my task management guide!

If you've missed the previous parts, or want a refresher, go ahead and check them out:

• What is Task Management? 3 Proven Methods Explained
• How to Make a To-Do Listing to Power upward Your Productivity
• Chore Planning: Getting Tasks Out of Your Caput & Into Your Notebook
• How to Prioritize Tasks and Practise But The Piece of work That Matters

Did you like this guide? If so, I'd love information technology if you'd go ahead and subscribe to our newsletter.

Let's talk in the comments. 🙂

You just read affiliate five. Download the entire ebook for gratis

This guide will teach you how to manage your tasks, prioritize properly, and get a ton of important work done.

You've heard it all before. Yous have the same amount of hours in your day as anyone else…

…Just what good are those hours if you're non managing tasks properly?

I've improved my productivity threefold since I started researching and writing this ebook, and it'll help you too change bad habits and put you on the path to productivity.

What'south in the book?

• What is Task Management? three Proven Methods Explained
• Task Planning: Getting Tasks Out of Your Head & Into Your Notebook
• How to Make a To-Do Listing to Ability upwardly Your Productivity
• How to Prioritize Tasks and Do Simply The Piece of work That Matters
• Weekly Review Checklist: 14 Steps to Your Most Productive Week Ever

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Source: https://www.process.st/weekly-review/

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